HR software and tools are technological support systems that help businesses manage all aspects of workforce management through automation. A standatd HR software empowers HR teams to enhance their productivity through organizing employee data as well as performing time-intensive tasks enabling them to concentrate on jobs that are really important.
The HR tech market today comprises of a number of software applications to make voluminous and compliance-oriented HR management easy. GreytHR and Keka are two HR solutions in the mainstream that you can consider for your enterprise. This guide will allow you to compare point by point both the leading platforms and choose the one which moulds to your needs.
GreytHR Vs Keka: About Company
| Attribute | GreytHR | Keka |
| Software Type | HR and Payroll Software | Cloud-based HRMS Software |
| Best For | Startups, SMEs, Enterprises | Rapidly scaling companies |
| Core Strengths | Payroll, Compliance, End-to-End HR Process Management | Employee-friendly UI, In-depth Reporting, Modern HR Practices |
| Company Name | Greytip Software Pvt. Ltd | Keka Technologies Private Limited |
| Established Year | 1994 | 2015 |
| Head Office | Bengaluru, India | Hyderabad, India |
| Market Size | Serving 30,000+ clients in 25+ countries | Global presence in 150+ countries, 8,500+ customers |
GreytHR Vs Keka: Product Features
GreytHR
- Core HR: Employee Information Management, Digital Document Store, Employee Communication, Pre-Built Letter Formats & Mail Merge, Company Policies & Handbook, Employee Self-Onboarding, Employee Helpdesk, Employee Confirmation Workflow, and Comprehensive Employee Exit Management.
- Recruitment (Exclusive Software): Job Postings, AI-Powered Screening, Pre-Configured Candidate Communication Templates, Interview Scheduling with Integrated Calendar Apps, Offer Letter Tools and Templates.
- Attendance Management: Online and Mobile Attendance Marking, Integrated Attendance Recording, Map-Based Attendance, Facial Recognition Attendance Marking, Customizable Shift Management, Overtime Management, Real-Time Team Attendance for Managers.
- Leave Management: Customizable Leave Policies, Location-Specific Holiday List, Online Leave Application and Multi-Level Approval.
- Payroll: Customizable Salary Structure, Comprehensive Salary Components, Payroll Processing, Complex Payroll Management, Auto Payroll Inputs, Loans and Advances, Payroll Reimbursements, Verification and Reconciliation, Comprehensive Statutory Compliance, Direct Transfers, Salary Analytics and Payroll Reports
- Employee Experience: Quick Polls, Feedback Requests, Personalized Recognition & Public Celebration Features
- Performance Management System: SMART Goal Setting, Competency Assessment, Reviews and Ratings, Bell Curve Features, Manager Self Service for Performance Management, Employee Self Service for Performance Management, Smart IDP, 9 Box Grid, Recommendations.
- Employee Portal: Access to Employee Info & Documents, Policies, Handbook, Online Leave Application, Cancellation & Balance, Attendance Regularization Workflow, Online Pay Slips, IT Statements, Savings & Declarations, FBP Declaration, Loans & Reimbursement Claims Statements.
- HR Reports and Advanced Analytics: MIS Reports, User Defined Report Builder, Extensive Labour Law Reports, Employee Analytics Hub, Operational & Configurable Dashboards.
Keka
- Core HR: Headcount Planning, Organization Structure Management, Employee Profiles, Documents and Letters, Employee Pre-Boarding and Onboarding, Keka e-Signature, Access Roles & Privileges, Notifications (Employee / Group Messaging), Helpdesk & Travel Desk, Asset Tracking, Employee Timeline, Employee Exit Process and Survey.
- Recruitment (Exclusive Software): Requisition & Hiring Workflows, Source & Track Candidates, Interview Scheduling, Pre-Employment Test, Scorecard, Offer Letter Management.
- Time and Attendance: Gamified Attendance Tracking, Shift Management (Regular and Flexible), Selfie Clock In, Location Punching, Geo Fencing, Overtime Automation, Leave Management.
- Payroll and Expense: Payroll Automation, Statutory Compliance, Loans & Salary Advances, Perks & Benefits Claims, Expense Management, Employee Tax Management, Gratuity Management, Multiple Pay Groups.
- Employee Self Service: Email & OTP Signup, Mobile App for Attendance, Finances & Approvals, HR Tasks Notification.
- Employee Experience: Social Wall for Announcements & Feedback, Real-Time Polls, Public Praise, Employee Satisfaction and Pulse Surveys.
- Performance Management: Company Goals/OKRs, Department & Individual Goal Setting, Goal Insights, Praise & Recognition, Real-Time Feedback, One-on-One Meetings, 360-Degree Performance Review, Performance Calibration with 9 Box Grid Matrix & Bell Curve Method, Performance Improvement Plans, Promotions, Performance Metrics and Compensation Plans, Learning Management System (LMS).
- Reports & Analytics: Workforce Trends Reporting, Critical HR Metrics Dashboards, Performance Insights, Skill Analytics.
GreytHR Vs Keka: Plans & Pricing (Indian Markets)
GreytHR
GreytHR offers a range of price points for small, midsized and large businesses. Modules are highly customizable that allows businesses of different sizes and categories to choose the plan that’s best for their present and future needs.
Pricing Options:
- Starter: Free Trial for 7 days, Free Version Up to 25 Employees
- Essential: ₹3495/month + ₹35/employee/month
- Growth: ₹5495/month + ₹65/employee/month
- Enterprise: ₹7495/month + ₹105/employee/month
- Includes 50 employees in all base plans
- Add-Ons: Geo Mark & Facial ID, Performance Management, Post Exit Portal
Keka
The pricing structure of Keka HR allows businesses of diverse employee strength to benefit from its multiple automation features starting from the basic plan. Each tier unlocks rich features along with a free trial period.
Pricing Options:
- Foundation: ₹9999/month + ₹90/employee/month
- Strength: ₹12999/month + ₹120/employee/month
- Growth: ₹15999/month + ₹150/employee/month
- Includes 100 employees in all base plans
- Add-Ons: Multiple Pay Groups, Advanced Shift Management, Helpdesk, API & Webhooks
GreytHR Vs Keka: Security Features
GreytHR
GreytHR have implemented robust measures to protect sensitive employee information, including personal and payroll details. Its advanced security solution, PIVault, provides centralized storage for employees’s Aadhaar data secured with AWS KMS encryption. The platform undergoes regular security audits and complies with industry standards such as ISO/IEC 27001, AICPA SOC 2 Type II, and GDPR.
Keka
Keka HR offers strong security frameworks to secure critical employee data. It hosts its products on secure cloud platforms with robust web application firewalls and network-level firewalls to detect threats. The platform also includes Distributed Denial of Service (DDoS) as a barrier to unauthorized access besides complying with OWASP coding practices and standard certifications like ISO 27001 and SOC 2 Type II, among others.
GreytHR Vs Keka: Integration System
GreytHR
GreytHR offers extensive integration capabilities with various third-party applications such as accounting, recruiting, biometric systems, ERP and performance management software. Besides, the platform has an integrated and curated third-party app marketplace providing seamless access to vetted external services like background verification, tax filing, digital lending, etc.
Keka
Keka HR emphasizes interoperability with its flexible API that syncs effortlessly with a wide range of enterprise software, communication +tools, digital signature application, project management software and other partner tools like background verification, tax filing, health insurance, etc..
GreytHR Vs Keka: Reviews and Ratings
GreytHR
- GreytHR has an overall rating of 4.4 stars across 1000+ verified G2 reviews.
- On Capterra, the platform records an average score of 4.3 out of 5 based on 293 reviews.
Pros:
- Competitive pricing and customization options make it easy to choose plans.
- Clean user interface to easily understand and navigate modules.
- Full-scale implementation support with a simple onboarding process.
- Comprehensive tools for employee records management.
- Robust features to support complex payroll management and statutory compliance.
- Users report prompt customer service for operational queries.
Cons:
- Some users report frequent maintenance activity on the platform affecting user speed and progress.
- Businesses with highly specific requirements may find customization options limited.
- Enhancements are required for customer support during the peak payroll periods.
- Some users encountered difficulties in integrating external third-party applications.
Keka
- Keka HR held an overall rating of 4.5 out of 5 stars among 1500+ verified users on G2.
- 80+ users in Capterra have rated Keka with an average score of 4.4 out of 5 stars.
Pros:
- Highly regarded, modern and intuitive user interface by employers and employees.
- Customizable workflows for every process and unique operational needs.
- Excellent data extraction and visualization tools for reporting and analytics.
- Agile performance management tools with a continuous feedback mechanism.
- Supports remote teams with easy clocking-in features.
- Positive user sentiment on developer-ready API for all modules.
Cons:
- Some users recommended improvements in the communication system with candidates and employees.
- Some sections of the user’s report lagging response in implementation and support.
- Mobile application features are occasionally buggy.
- Businesses with tighter budgets may find the pricing model on the higher side.
Final Verdict: Which Software is Best for Your Business
Both GreytHR and Keka offer robust features designed to automate HR processes, so the best pick really depends on your organizations specific needs.
GreytHR excels at its incremental pricing model and accurate payroll management capabilities, making it a great fit for small to midsized companies seeking simple HR and compliance solutions. It has full-featured attendance tracking, leave management and statutory compliance to enable your HR team to efficiently manage routine tasks without worrying about complexity.
Alternatively, Keka HR stands out with its advanced talent management and employee engagement tools. Designed to cater to growing organizations, the platform offers an all-in-one solution that integrates payroll, hiring, performance management and analytics. Its flexible workflows and scalable architecture makes it as a great choice for companies looking to invest in a flexible solution that scales with their expanding workforce.
How to Navigate Overlapping Features
It is also important to consider some stand-off features of both the software before taking the final call.
GreytHR’s customization options may still be restricted if specific needs are not met, even with add-on features. Keka also offers customization options in many contexts, yet some users struggle to align their processes with available features. So, carefully weigh your specific requirements against the product features by requesting demos and detailed quotations.
In terms of service quality, both platforms maintain multiple support channels, but your choice may come down to whether you prefer GreytHR’s hands-on support style or a digitally led, self-service-orientated experience offered by Keka.
Both GreytHR and Keka boast strong security frameworks designed to protect your business and employee data. While choosing between the two, reflect on your specific compliance requirements and level of customization required for access controls to ensure your company’s security requirements.
In terms of compatibility, both platforms offer cloud-based solutions and extensive API support. However, few users have reported challenges with both platforms integration capability with other applications. Precisely assess your current software and future integration needs to ensure seamless data flow across various platforms.
Wrapping Up
In summary, if your top priority is a no-frills, cost-effective solution that handles payroll and compliance seamlessly, GreytHR is a strong contender. But if you need a holistic HR ecosystem extending beyond payroll, Keka may be a better fit. Assess your company size, growth prospects and specific HR needs well before you select the software that aligns with your business goals.
FAQs for GreytHR Vs Keka: A Comprehensive Comparison Guide
- What is the key difference between GreytHR and Keka?
Answer: GreytHR focuses more on core HR functions like payroll, leave, and attendance, while Keka offers a more modern interface with strong features in performance management, hiring, and employee engagement.
- Which is better for small businesses—GreytHR or Keka?
Answer: GreytHR is generally more cost-effective and easier for small businesses to implement quickly. Keka offers more features but may feel heavy if you don’t need advanced modules.
- Does Keka offer payroll processing like GreytHR?
Answer: Yes, Keka offers payroll processing along with advanced features like CTC breakdown, tax computation, and integrations. GreytHR also provides robust payroll but with a more compliance-focused approach.
- Which one is easier to set up and use?
Answer: GreytHR has a simpler setup process and is easy to navigate. Keka has a more modern UI but may take time to explore due to its wider feature set.
- Can both platforms handle statutory compliance in India?
Answer: Yes, both GreytHR and Keka handle Indian statutory compliances like PF, ESI, TDS, and PT.
- Which platform is better for performance management?
Answer: Keka stands out with strong performance management tools including OKRs, goals, continuous feedback, and review cycles. GreytHR’s performance features are more basic.
- Do both tools support mobile apps?
Answer: Yes, both GreytHR and Keka offer mobile apps for employees and HR teams to manage attendance, leave, payslips, and more on the go.
- Is customer support better in GreytHR or Keka?
Answer: Both offer email, chat, and ticket-based support. However, user reviews often highlight GreytHR for faster response times, while Keka is praised for detailed onboarding help.
- What are the pricing differences between GreytHR and Keka?
Answer: GreytHR generally has more affordable pricing plans. Keka’s pricing is higher but includes more features in HR automation and analytics.
- Who should choose GreytHR and who should go for Keka?
Answer:
- Choose GreytHR if you want a reliable, compliance-focused HR and payroll system for small to mid-sized businesses.
- Choose Keka if you need a modern HR suite with strong performance, recruitment, and employee experience tools.
Read More: Unified HR Platforms Vs Best of Breed: How to Choose Between the Two
