Top 10 HR Software Trends to Watch in 2025
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Read MoreBest Project & Workflow Management Software & Tools to Try in 2025
Struggling to find the right Project & Workflow Management tool? We’ve done the heavy lifting for you. This handpicked list features the best Project & Workflow Management software—tested for performance, usability, integrations, and value for money. Whether you're managing tasks, teams, or timelines, these tools will help you stay organized and on track.
96 Project & Workflow Management found
JANDI
Simplifying Team Collaboration, Amplifying Productivity.
Paid plans starts From $6 Per member
Usage and Benefits
JANDI is a collaboration platform tailored for teams, offering tools to streamline communication, file sharing, and task management. It enhances productivity by centralizing workflows, making it easier for teams to stay organized and connected, regardless of their location.
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
Lark
Unleash Collaboration, Simplify Work
Paid plans starts From $0 Per months
Usage and Benefits
Lark is an all-in-one collaboration suite designed to streamline communication, enhance productivity, and simplify workflow management. It combines messaging, video conferencing, cloud storage, calendar, and document collaboration into a single, integrated platform.
Synchronous Editing
Group Calendars
Discussion Boards
Cooperative Writing
+9 more
Nextcloud
Empowering Seamless Collaboration and File Sharing
Paid plans starts From 37.49€ per year
Usage and Benefits
Nextcloud is an open-source, self-hosted file synchronization and sharing platform designed to give users complete control over their data. It provides secure, private cloud services for individuals and businesses, ensuring data sovereignty and compliance with privacy regulations.
Synchronous Editing
Group Calendars
Discussion Boards
Cooperative Writing
+9 more
Zoho Cliq
Connect, Collaborate, Create
Paid plans starts From ?90 Per users/months
Usage and Benefits
Zoho Cliq is a team communication and collaboration platform designed to streamline workplace interactions. It offers real-time messaging, audio and video calls, and integrations with various business apps, enhancing team productivity and collaboration.
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
Zeplin
Bridging the Gap Between Design and Development.
Paid plans starts From $8 Per seat/month
Usage and Benefits
Zeplin is a collaboration tool for designers and developers, aimed at streamlining the handoff process. It allows teams to share, organize, and collaborate on design files efficiently, ensuring that design specifications are accurately implemented.
Synchronous Editing
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
eXo Platform
Empowering Collaboration, Driving Innovation
Start free trial. Paid plans starts From $5 per month.
Usage and Benefits
eXo Platform is a digital workplace software designed to enhance collaboration, engagement, and productivity within organizations. It offers a range of features such as social networking, document management, and project collaboration, all integrated into a single platform. Benefits include improved communication, streamlined workflows, knowledge sharing, and enhanced employee engagement.
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
Flock
Uniting Teams, Amplifying Productivity
Start 30-day free trial. Paid plans starts From $199 per month.
Usage and Benefits
Flock is a collaboration and communication platform designed to streamline teamwork and enhance productivity. It offers a centralized workspace where teams can communicate, share files, manage tasks, and collaborate in real-time. Benefits include improved communication, enhanced teamwork, increased productivity, and better organization of work.
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
Any.do
Streamlined Task Management
Try it free. Paid starts from $2.99 per month billed annually
Usage and Benefits of Any.do
Any.do is suitable for individuals, teams, and professionals seeking a robust solution to manage tasks and ensure productive outcomes.
Teamwork
For Better Communication and Collaboration
$0 Up to 5 users, Paid plan starts from $5.99/user/mo
User Benefits of Teamwork Project Management Software Teamwork Project Management Software is designed to empower teams and individuals by providing a comprehensive suite of tools to enhance collaboration, organization, and productivity. Here are some key user benefits:
- Efficient Task Management:
- Easily create, assign, and prioritize tasks.
- Streamline task workflows with dependencies for smoother project progression.
- Ensure everyone is on the same page with clear task descriptions and due dates.
- Clear Project Overview:
- Access a centralized project dashboard for a quick overview of project status.
- Monitor progress with visual timelines, milestones, and task lists.
- Track project health with real-time updates on completed and pending tasks.
- Enhanced Collaboration:
- Facilitate team discussions with a centralized communication hub.
- Mention team members to bring attention to specific discussions or tasks.
- Share files, documents, and updates in one accessible location.
- Improved Time Management:
- Log working hours directly within the platform for accurate time tracking.
- Utilize timers to record the exact duration spent on tasks.
- Generate time reports for project analysis and resource planning.
- Seamless File Sharing:
- Upload, share, and collaborate on project-related documents.
- Ensure that all team members have access to the latest versions of files.
- Reduce the risk of version conflicts and miscommunication.
- Flexible Project Planning:
- Create and customize projects based on unique team requirements.
- Adapt project structures to fit different workflows and methodologies.
- Adjust project details, such as start dates and priorities, as needed.
- Integrated Calendar and Milestones:
- Utilize the integrated calendar for a visual representation of project timelines.
- Set and track project milestones to celebrate achievements.
- Sync project deadlines with personal calendars for better planning.
- Comprehensive Reporting:
- Access detailed reports on project progress, task completion, and time tracking.
- Customize reports to extract the specific data needed for analysis.
- Make informed decisions based on real-time project insights.
- Mobile Accessibility:
- Stay connected to projects on the go with the mobile app.
- Manage tasks, review updates, and collaborate with team members from anywhere.
- Ensure flexibility in working styles with both desktop and mobile accessibility.
- Reliable Support and Resources:
- Access a rich Knowledge Base for tutorials, guides, and FAQs.
- Receive prompt and personalized assistance from Teamwork's customer support.
- Benefit from regular updates, improvements, and new features.
Kanban Board
Task Management
Project Templates
Resource Management
+12 more
Zapier
The Bridge to Automated Workflows
Start for free. Paid starting from $20/mo Billed annually
Usage and Benefits:
Zapier is a valuable tool for individuals and businesses seeking to automate repetitive tasks and connect different apps and services.
Airtable
Flexibility and Visualization in Data Management
Free for individuals or very small teams just getting started. For team $20 per seat/month billed annually.
Benefits Of Airtable Airtable serves as a dynamic database, suitable for project management, data organization, content planning, and more. It offers a visual interface that simplifies data manipulation and tracking."
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
ClickUp
Powerhouse Project Management and Productivity Platform
Free forever upto 100MB storage. Paid starts from $7 billed per user per month
User Benefits Of Clickup ClickUp is designed to enhance productivity and collaboration across teams, eliminating the need for multiple tools. It serves as a centralized hub for task management, communication, and project tracking."
Synchronous Editing
Group Calendars
Discussion Boards
Cooperative Writing
+35 more
Woven Calendar
Efficient Meeting Planning
NA
Usage and Benefits Of Woven
Woven is ideal for professionals, teams, and businesses seeking to optimize their meeting scheduling processes and ensure productive collaboration.
Spike
Revolutionizing Team Communication, Simplifying Collaboration
Custom pricing
Usage and Benefits
Spike is a conversational email platform that transforms traditional email into chat-like conversations, enhancing productivity and streamlining communication. It integrates email, chat, notes, tasks, and collaboration tools into a single platform, reducing the need for multiple apps and simplifying workflows.
Synchronous Editing
Group Calendars
Discussion Boards
Cooperative Writing
+9 more
Microsoft Teams
Collaboration Elevated, Productivity Redefined.
Paid plans starts From $4 Per months
Usage and Benefits
Microsoft Teams is a collaboration platform that combines workplace chat, video meetings, file storage, and application integration. It allows teams to communicate and collaborate in real-time, increasing productivity and fostering teamwork. With features like chat, file sharing, and integrated Office 365 apps, Teams provides a centralized hub for teamwork.
Group Calendars
Discussion Boards
Cooperative Writing
Chat (Messaging)
+9 more
Frequently Asked Questions
What is Project & Workflow Management software?
Project & Workflow Management software is a type of tool designed to help businesses or individuals manage and streamline tasks related to [core function, e.g., customer relationships, projects, social media, etc.]. These tools often come with features like automation, analytics, integrations, and collaboration to improve productivity and efficiency.
How do I choose the best Project & Workflow Management software?
Choosing the right Project & Workflow Management software depends on your specific needs, budget, team size, and workflow. Consider factors like ease of use, feature set, pricing, scalability, integrations, and customer support. It's always helpful to try free trials or read reviews before committing.
Are there any free Project & Workflow Management tools available?
Yes, many Project & Workflow Management tools offer free plans or trial versions. These are great for startups or small teams with basic needs. However, premium plans typically unlock advanced features, integrations, and support.
Which Project & Workflow Management tool is best for small businesses/startups?
Several tools are tailored for small businesses and startups. These usually offer affordable pricing, simple interfaces, and essential features without overwhelming complexity. Check the list above to find top-rated options for smaller teams.
Can I integrate Project & Workflow Management software with other tools I use?
Most modern Project & Workflow Management tools offer integrations with popular apps like Slack, Google Workspace, Microsoft 365, Zoom, Zapier, and more. Make sure to check the integration options before choosing a tool to ensure smooth workflow automation.
Is cloud-based Project & Workflow Management software better than on-premise?
Cloud-based software is generally preferred today due to easier access, automatic updates, and lower upfront costs. However, enterprises with strict data policies might opt for on-premise solutions. Choose what aligns with your team's needs and IT policies.
How secure is Project & Workflow Management software?
Most leading Project & Workflow Management tools use standard security protocols, including SSL encryption, two-factor authentication (2FA), data backups, and compliance with GDPR or SOC2. Always check the vendor’s security certifications and privacy policy.
How do I choose the right Project & Workflow Management software for my business?
Key factors to consider include:
- Scalability to match your business growth
- Compliance and security features
- Integration with your existing tech stack
- Enterprise-grade customer support
- Customization options and user permissions
Comparing tools based on these criteria helps you choose one that fits both your current and future needs.
Is Project & Workflow Management software scalable for growing teams or enterprises?
Yes, many Project & Workflow Management tools are built with scalability in mind. Look for features like multi-user access, custom roles/permissions, advanced reporting, and performance under high data volumes. Enterprise-grade platforms often include SLAs, API access, and SSO support for large teams.
Do these tools offer enterprise-level support and onboarding?
Most top-tier B2B software vendors provide dedicated onboarding, training, and customer success managers for enterprise clients. Premium plans often include priority support, 24/7 availability, and onboarding assistance to ensure a smooth implementation process.
What kind of security and compliance standards do these tools follow?
Leading B2B tools follow industry best practices such as:
- End-to-end data encryption
- Role-based access control
- Compliance with GDPR, HIPAA, SOC2, ISO/IEC 27001
- Secure cloud hosting and regular audits
Always review the vendor’s security certifications and data privacy policy.
How does integration with other business tools work?
Most B2B software solutions offer native integrations with CRMs, ERPs, HRMS, marketing tools, and productivity platforms. Many also support API access, webhooks, and third-party integration platforms like Zapier, making it easy to fit the tool into your existing ecosystem.
Can I customize these tools to match my business processes?
Yes, enterprise-grade tools often offer robust customization options including custom fields, workflows, reporting dashboards, role hierarchies, and more. Some vendors even provide professional services or partner networks for deeper implementation needs.
Is there a free trial or demo available?
Most B2B software vendors offer a free trial, live demo, or request-a-demo option. This allows you to test the interface, understand the features, and assess how well the tool fits your team’s workflow before committing to a paid plan.
What’s the average pricing structure for enterprise software?
Pricing can vary based on features, user count, support level, and deployment model (cloud vs. on-premise). Some tools offer transparent tiered pricing, while others offer custom quotes based on your organization’s size and needs.
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