10 Best Alternatives to OmniFocus You Should Try in 2025
Compare the best Task Management Software alternatives to OmniFocus for your business needs
Looking for OmniFocus alternatives? We've rounded up the top-performing alternatives based on features, pricing, and user feedback. Whether you're a small team or a large enterprise, these OmniFocus competitors offer everything from robust communication tools to seamless integrations—helping you make the right switch.
OmniFocus Alternatives Comparison Chart
| Software | Rating | Best For | Starting Price | Actions |
|---|---|---|---|---|
Futuramo
|
(7)
|
Streamline project management with an intuitive platform | Custom Plan | View Profile |
Zelos
|
(7)
|
Boost team efficiency with Zelos' simple project management | Pricing Plan Starts from €119 Per Month | View Profile |
Sunsama
|
(8)
|
Your Daily Work Organizer | Pricing Plan Starts from $16 Per Month | View Profile |
Week Plan
|
(11)
|
Simplify Weekly Planning and Boost Productivity | Pricing Plan Starts from $8.66 Per Month | View Profile |
I Done This
|
(14)
|
Easily track daily progress with I Done This | View Profile | |
StoriesOnBoard
|
(16)
|
Agile story mapping made easy | Pricing Plan Starts from $11 Per User Per Month | View Profile |
Micro Focus GroupWise
|
(18)
|
Unified Email & Project Management | Custom Pricing | View Profile |
Easynote
|
(20)
|
Effortless Project Management and Collaboration | Pricing Plan Starts from $15 Per User Per Month | View Profile |
PAZO
|
(21)
|
Simplify project management with PAZO's intuitive platform | Custom Plan | View Profile |
Status Hero
|
(22)
|
Boost team productivity with Status Hero's streamlined project updates | View Profile |
Top 5 OmniFocus Alternatives in Detail
Futuramo is a project management tool designed to simplify team collaboration and task management. It features a clean interface that allows you to or...
Why to Choose Futuramo:
- Comprehensive Work Management: A complete solution for managing tasks and projects.
- Built-in Task Management: Organize and track tasks efficiently.
- Seamless Collaboration: Share tasks and communicate easily with your team.
- Bug Reporting: Report and track bugs within projects.
- Time Tracking: Monitor work hours and productivity effectively.
- Ideal for Teams: Suitable for managing software projects or daily tasks.
- Workflow Optimization: Helps streamline processes and improve efficiency.
Pros
- All-in-One Work Management: Manage tasks, projects, and bugs in one place.
- Team Collaboration: Easily share tasks and communicate with team members.
- Bug Tracking: Effectively report and manage bugs within projects.
- Time Tracking: Monitor work hours and productivity with built-in tracking tools.
- Cloud-Based Solution: Access your work from anywhere, anytime.
Cons
- Learning Curve: Some users may require time to get familiar with all features.
- Limited Free Features: Some advanced features may require a premium subscription.
- Customization: Might lack deep customization options for specific workflows.
Zelos is a user-friendly project management tool that helps teams stay organized and work better together. It makes task organization easy with featur...
Why to Choose Zelos:
- Designed for Deskless Teams: Perfect for teams that work remotely or on the go.
- Self-Scheduling: Empowers team members to manage their own shifts and tasks.
- Task and Shift Management: Easily assign, track, and complete tasks efficiently.
- Live Chat Feature: Improve communication and collaboration with real-time messaging.
- Cross-Platform Support: Access on both desktop and mobile for seamless operations.
Pros
- Simple to Use: Easy setup and straightforward interface for non-technical staff.
- Self-Scheduling: Allows workers to choose shifts, reducing scheduling conflicts.
- Cross-Platform: Works on desktop and mobile for real-time access.
- Live Chat: Improves communication between managers and frontline staff.
- Affordable: Lightweight compared to complex workforce management software.
Cons
- Basic Features: May lack advanced workforce analytics and integrations.
- Limited Scalability: More suited for small to mid-sized teams than large enterprises.
- No Advanced Reporting: Data insights may be minimal compared to larger platforms.
Sunsama is a project management tool designed to help you plan and organize your day effectively. It integrates with your existing tools to consolidat...
Why to Choose Sunsama:
- Workload Optimization: Helps professionals manage daily tasks efficiently.
- Distraction-Free Focus: Encourages deep work by minimizing interruptions.
- Smart Task Planning: Organizes tasks and aligns them with your goals.
- Seamless Integrations: Connects with calendars, project management tools, and emails.
- Cross-Platform Access: Works on desktop and mobile for flexible work management.
Pros
- Intuitive User Interface: Simple and easy to use.
- Encourages Productivity: Helps structure work for better focus.
- Great for Remote Teams: Facilitates organized team collaboration.
- Deep Work Integration: Supports mindful and structured workflows.
- Automated Task Scheduling: Plans and organizes your work intelligently.
Cons
- Premium Pricing: More expensive compared to some alternatives.
- Limited Free Version: Free features are quite restricted.
- Learning Curve: Some users may take time to adapt.
- No Offline Mode: Requires an internet connection to function fully.
Week Plan is a project management tool designed to make weekly planning straightforward and effective. It helps you organize tasks, set priorities, an...
Why to Choose Week Plan:
- Holistic Planning: Helps balance personal, family, and work commitments in one structured platform.
- Goal-Oriented Approach: Encourages productivity by setting and tracking goals effectively.
- Prioritization Features: Uses Eisenhower Matrix and OKR (Objectives & Key Results) to ensure important tasks get done first.
- Time Management: Helps users allocate time efficiently, reducing stress and increasing focus.
- Multi-Device Access: Seamlessly syncs across desktop and mobile for better accessibility.
Pros
- Structured Planning: Eisenhower Matrix helps in better prioritization.
- Goal-Oriented: OKR integration keeps users aligned with their bigger vision.
- Cross-Platform: Available on web and mobile for easy access anywhere.
- Productivity Features: Includes reminders, Pomodoro Timer, and progress tracking.
- Team Collaboration: Allows teams to share goals and track tasks together.
Cons
- Learning Curve: New users may find OKRs and Eisenhower Matrix overwhelming at first.
- Limited Free Plan: Some advanced features are restricted to paid plans.
- Basic Interface: UI may feel less modern compared to some competitors.
- Over-Structuring: Not ideal for users who prefer simple to-do lists.
I Done This helps you keep track of what’s been accomplished each day. Its easy-to-use interface lets you log daily achievements and see how both in...
StoriesOnBoard helps agile teams manage user stories with ease. Its visual interface lets you drag and drop stories to organize and prioritize tasks. ...
Why to Choose StoriesOnBoard:
- Comprehensive User Story Mapping: Helps teams visualize and organize product development.
- Improved Collaboration: Facilitates teamwork by keeping everyone aligned on project goals.
- Seamless Integration: Works with Jira, Trello, and other project management tools.
- Efficient Backlog Management: Prioritize and manage tasks effectively.
- Enhanced Stakeholder Communication: Provides a clear roadmap for product development.
Pros
- Intuitive Interface: Easy-to-use drag-and-drop functionality.
- Real-Time Collaboration: Team members can work together remotely.
- Better Product Planning: Helps refine and validate ideas before execution.
- Supports Agile Workflows: Ideal for agile product development teams.
Cons
- Limited Free Plan: Some advanced features require a paid subscription.
- Learning Curve: New users might take time to fully utilize all features.
- Integration Complexity: Some integrations may require additional setup.
Micro Focus GroupWise is an all-in-one platform for email and project management. It combines email, calendar, and task management in one place, makin...
Easynote is a user-friendly project management tool designed to streamline task management and team collaboration. With its intuitive interface, Easyn...
PAZO is a straightforward project management tool designed to streamline task organization and team collaboration. It features an easy-to-use interfac...
Why to Choose PAZO:
- Seamless Workflow Management: Helps businesses streamline their operations efficiently.
- Reduces Task Overload: Prevents teams from being overwhelmed with multiple tools and reminders.
- Boosts Productivity: Ensures all tasks are completed on time with proper tracking.
- Enhanced Operational Visibility: Provides clear insights into team performance and ongoing tasks.
Pros
- All-in-One Solution: Eliminates the need for multiple apps by managing tasks, teams, and strategies in one platform.
- Ideal for Deskless Teams: Designed for industries like restaurants, retail, and shopping malls.
- Task Automation: Ensures frontline teams stay on top of their responsibilities without constant reminders.
- Improved Team Collaboration: Aligns team members and enhances communication.
- Scalable for Large Workforces: Trusted by businesses with 10,000+ employees across multiple countries.
Cons
- Industry-Specific Focus: May not be the best fit for businesses outside retail, restaurants, or similar industries.
- Learning Curve: New users might need some time to get used to the platform.
- Internet Dependency: Requires an online connection for real-time updates.
Status Hero is a project management tool that simplifies team communication and progress tracking. It provides an easy way for teams to share daily up...
Why to Choose Status Hero:
- Tailored Coaching: Every plan is customized to individual goals and running style.
- Automatic Alignment: Keeps runners on track by adapting to progress and performance.
- Balanced Approach: Combines human insight with data-driven adjustments.
- Ease of Use: Runs in the background and delivers clear, actionable guidance automatically.
- Proven Results: Helps runners of all levels achieve measurable improvements.
Pros
- Automated Insights: Generates tailored summaries without manual effort.
- Enhances Team Alignment: Keeps all team members informed and on the same page.
- Data-Driven Decisions: Combines human insights with hard data for accurate reporting.
- Time-Saving: Reduces the need for long meetings and constant updates.
- Improves Productivity: Helps teams focus on important tasks by eliminating unnecessary noise.
Cons
- Limited Customization: Predefined summaries may not fit all business needs.
- Learning Curve: Teams may require some time to adapt to the system.
- Dependence on Data: Accuracy depends on the quality of data input.
OmniFocus vs Competitors: Feature Comparison
Compare the features of with its top competitors to find the best fit for your business needs.
| Features | OmniFocus | Futuramo | Zelos | Sunsama | Week Plan | I Done This |
|---|---|---|---|---|---|---|
| Time Tracking | ||||||
| Task Tracking | ||||||
| Task Scheduling | ||||||
| Task Assigning | ||||||
| Reporting (Analytics) | ||||||
| Recurring Task Management | ||||||
| Progress Tracking | ||||||
| Alerts | ||||||
| Collaboration Tools | ||||||
| Percent-Complete Tracking | ||||||
| Gantt Charts | ||||||
| Gamification |
How to Choose the Right OmniFocus Alternative for Your Business
- Designed for Professionals: Built for individuals who need an advanced task management system.
- Structured Organization: Features like tags, perspectives, and project hierarchies help keep tasks in order.
- GTD (Getting Things Done) Approach: Supports productivity methodologies for better task control.
- Cross-Platform Syncing: Seamlessly syncs tasks across Mac, iPhone, and iPad.
- Customizable Workflows: Adapt the software to fit your personal or professional task management style.
Frequently Asked Questions
What are the best alternatives to OmniFocus?
There are many strong alternatives to OmniFocus, each offering a unique mix of features, pricing, and user experience. Depending on your needs (e.g., budget, team size, specific features), the tools listed above can serve as excellent replacements or even improvements.
Why should I consider an alternative to OmniFocus?
You might explore alternatives if:
- OmniFocus is too expensive for your needs
- It lacks certain features or integrations
- Performance issues or bugs are affecting your workflow
- The user interface or support doesn't meet your expectations
- Your business has outgrown its capabilities
How do I choose the right OmniFocus alternative?
Start by identifying what you like or don’t like about OmniFocus. Then compare the alternatives based on:
- Features that match your workflow
- Pricing and free plan availability
- Ease of use and onboarding
- Integration options
- Customer support quality
Are there free alternatives to OmniFocus?
Yes, several free tools can replace or closely replicate OmniFocus’s core features. While they may have limitations, they’re ideal for small teams or basic use cases. Many of the tools listed offer free tiers or trials.
Do these alternatives offer the same features as OmniFocus?
Yes, several free tools can replace or closely replicate OmniFocus’s core features. While they may have limitations, they’re ideal for small teams or basic use cases. Many of the tools listed offer free tiers or trials.
Is it easy to migrate from OmniFocus to another tool?
Most modern SaaS tools offer import/export functionality or integrations with migration platforms. Many even provide migration support or setup assistance to make switching seamless. Be sure to check the documentation or customer service before switching.
How secure are these OmniFocus alternatives?
The listed alternatives are trusted by thousands of businesses and follow industry-standard security practices, including data encryption, GDPR compliance, and secure authentication. Always review the provider’s security policy if data protection is a concern.
Can these alternatives integrate with the tools I already use?
Most alternatives support a wide range of integrations with tools like Google Workspace, Slack, Zoom, Microsoft 365, Zapier, and others. Check the integration options for each software to ensure smooth compatibility with your current tech stack.
What’s better than OmniFocus?
“What’s better” really depends on your specific needs. While OmniFocus is a solid tool, some users prefer alternatives that offer:
- More flexible pricing
- Better user experience
- Advanced features
- Improved support or onboarding